Intern COO Office

Purpose of the Job

Quintet Private Bank is a leading private bank in the wealth management sector; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. Compared to others, we are small (<2,000 employees across 50 European and UK locations) with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. The successful candidate will work as part of the COO Office team directly reporting to the COO Quintet Private Bank Europe (also acting as Group Head of IT). He/she will mainly support the daily activities of accounts payable processes.

Key Accountabilities

• Support the daily activities of the Accounts Payable specialist team in charge of invoices process management, i.e. manage purchase order - bookings and payment of invoices (incl. accruals)
• Support the creation of a contract, its retrieval, and its management (e.g. electronic document repositories to allow secure collaboration on, version tracking, and audit trails)
• Support the team by ensuring admin operations are organized, correspondences are controlled, filing systems are designed, purchase orders are reviewed and approved, and that clerical functions are properly managed
• Support the (Group) Portfolio Managers in the daily activities as part of the Finance management
• Support the Head of the team by ensuring governance bodies are correctly organised, support of discussion are prepared and follow-up of action plan is monitored

Knowledge and Experience

• Student - Master in Business Administration, Economics or Accounting
   

Attributes and Qualities

• Careful, critical thinking, control oriented, inquisitive, ability to suggest discretion, team working, flexibility, ability to work under time pressure

Technical Skills

• Ability to use MS Office tools (Outlook, Excel mainly) 

Languages Skills

• Fluent in English and French