Credit Documentation and Administration Manager

Brown Shipley, London, GBR, EC2R 7HE
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Purpose of the Job

We are seeking a Credit Documentation and Administration Manager to join the Quintet family. The Credit Administration team are responsible for the Bank’s Credit Administration, Credit Management and loan security activities, which are focussed upon supporting group relationships. Its principal functions include dealing with all lending documentation and credit management from inception of a new facility through to completion and eventual repayment, in addition to monitoring and administering the existing loan portfolio.

Key Accountabilities

1. Oversight, responsibility and management of the Bank’s credit administration, loan securities and post drawdown functions
2. Dealing with the preparation, issue, and completion of all facility documentation in respect of transactions agreed by Credit Committee or under Delegated Authority
3. Liaising with solicitors and valuers as appropriate to support facility applications
4. Responsibility for :
• Assessment and approval of drawdown of approved credit facilities
• Input, approval and maintenance of limits and collateral in the Bank’s systems
• Credit overrides (overdrafts dispersals, value dates, MM rates, collateral shortfalls) within delegated authorities
• Quarterly interest payment reconciliation
• Certain responsibilities with regard to the Visa Infinite charge card
5.Liaising with Quintet as necessary in respect of any loan transactions to be shared or where their approval is required for amounts in excess of 20% of the Bank’s eligible capital.
6. Ensure loan documentation in place to support all facilities and securely kept
7. Effectively organising and prioritising daily tasks to ensure SLA’s are achieved
8. Reporting on all aspects of loan facilities
9. Monitoring, chasing and/or escalating:
• Daily review of unapproved overdrafts (excesses)
• Timely payment of loan interest
• Receipt of updated buildings insurance information
• Property valuations falling due for renewal
• Variation in exchange rates in regulated foreign currency lending, advising borrowers if there is a deterioration >20%
10.Preparing base rate change advices
11.Issuing annual regulated mortgage statements in compliance with MCD regulation
12.Supporting the Head of Credit Risk in completion of the annual RCSA process
13. Oversight of the departmental responsibility as regards the Disaster Recovery plan
14. Managing staff including facilitating training and PDPs, setting goals and performing mid and end year appraisals
15. Developing and implementing departmental procedures and controls, in liaison with other departments (e.g. Risk, Front Office Audit, Compliance, and IT) as required.
16. As Local Operational Risk Manager, act as principal point of contact for all Operational Risk issues in Credit, this will include but not limited to the following:
• Providing guidance to the business vis-à-vis Operational Risk Management
• Providing practical experience in implementing Operational Risk Management initiatives
Providing reliable management information (inc. loss event reporting and development of Key Risk Indicators).
17. Responsibility for promoting the Banks loan services to the Client relationship managers in order to grow the loan book as budgeted in line with the general credit strategy and internal criteria. Providing training to CRMs as needed

Knowledge and Experience

Preferred prior experience of management of a credit administration, loan securities and post drawdown function
Experience in dealing with Lombard loans, regulated mortgages, buy to let loans, commercial property loans and structured lending activities through their life cycle
Excellent knowledge of facility documentation, securities and collateral including preference for some experience of risk participation agreements

Attributes and Qualities

High level of attention to detail
Strong organisational and management skills and an ability to manage time effectively in order to organise/prioritise daily tasks and ensure SLA’s are achieved
Strong inter-personal skills and an ability to communicate effectively both verbally and in writing with stakeholders at all levels
Initiative to continually develop internal processes to improve efficiency and/or reduce operational risk

Technical Skills

Good IT skills including experience of Word, Excel & MS Access to enable maintenance of Credit Administration MI

Languages Skills

Fluent in English

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